How to Add New Services in EMR Software

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• Navigate to Services:
  • Go to the main menu and click on Service Management.
  • Select Service List to view available services.
• Open the Add Service Popup:
  • Click on the Add Service button.
  • A popup box will appear, allowing you to enter the new service details.
• Fill Out Service Details:
  • Service Name: Enter the name of the new service.
  • Search / Add Service: Use this field to search for an existing service or confirm the new service entry.
  • Type: Click Select Type and choose the appropriate category for the service (e.g., diagnostic, therapeutic).
  • Group: Click Select Group and choose a group to organize the service.
  • Price: Enter the service’s price.
• Save the Service:
  • Once all fields are filled, confirm the details and save the new service.

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Adding and Managing Lab & Imaging Services in EMR Software

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• Navigate to Services:
  
  • Go to Service Management from the main menu.
  • Click on Service List to view all available services.
• Open Labs & Imaging Services:
  
  • In the Service Management menu, select Labs & Imaging for services related to laboratory tests and imaging procedures.
• Select the Appropriate Lab or Imaging Type:
  
  • Choose the Type that fits the service (e.g., blood tests, MRI scans, X-rays).
  • For example:
    • Lab Types: Blood work, pathology, microbiology, etc.
    • Imaging Types: MRI, CT scan, ultrasound, etc.
• Choose Service Group for Organization:
  
  • Click on Select Group to assign the service to a specific group like Diagnostic, Screening, or Follow-up for easy organization.
• Enter Price:
  
  • Specify the Price for the service.
• Add and Save the Service:
  
  • Once all fields are completed, click Add Service to save the lab or imaging service.
  • The service will now be added to the Labs & Imaging list for easy management.

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​How to Add and Manage Service Types and Groups

Before using the Services feature in the EMR, it’s essential to set up Types and Groups.
​These fields organize services and define referral partners for smooth operations.

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​Accessing Types and Groups

Accessing Types and Groups

• Navigate to Services from the menu on the left-hand side.
• Under Services, select Types and Groups.

What are Types?

• Types define the categories of services your organization provides.
• Examples include:
  • Consultation
  • Lab Work
  • Imaging
  • Nursing Services
  • Physical Therapy

What are Groups?

• Groups represent external organizations or departments used for referrals.
• Examples include:
  • Labs: LabCorp, Quest Lab
  • Hospitals: Wellspring, IDC
  • Other Organizations: Biogene, Pink Mission

Setting Up Types and Groups

• Add Types:
  Enter service categories like Lab Work, Imaging, etc.
  
• Add Groups:
  Add referral organizations such as labs, diagnostic centers, or hospitals.
  
• Ensure all required entries are created here before proceeding to other services.
  

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​Understanding CPT and HCPCS Codes in the EMR

What Are CPT and HCPCS Codes?

• CPT Codes (Current Procedural Terminology):
  These codes standardize the description of medical, surgical, and diagnostic services for accurate billing and record-keeping.
  
• HCPCS Codes (Healthcare Common Procedure Coding System):
  These codes include additional services not covered in CPT, such as medical equipment and supplies.
  

​Where to Add CPT and HCPCS Codes

• Go to the Services menu on the left-hand side.
• Select CPT & HCPCS Codes from the available options.

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Adding Service Codes

1. Click on 'Add Service Code':
   This will open a form to input new codes.
   
2. Fill in the Following Details:
   
   • CPT Code: Enter the code for the procedure (e.g., 99213 for office visits).
   • Description: Provide a brief description of the service (e.g., "Standard Consultation").
   • Fee: Specify the service's fee.
3. Save the Code:
   Once all details are filled, click Save to add the code to the system.
   

Managing Codes

• Use the Action column to:
  • Edit existing codes.
  • Delete codes no longer in use.